Charging and Remissions Policy

1. Introduction

St Martha’s Catholic primary school makes no charge for education provided for a pupil during school time, as required under the Education reform Act 1998.

2. Voluntary contributions

When organising school trips or visits which enrich the curriculum and educational experience of the children, the school invites parents to contribute to the cost of the trip. All contributions are voluntary. If we do not receive sufficient voluntary contributions, we may cancel a trip. If a trip goes ahead, it may include children whose parents have not paid any contribution. We do not treat these children differently from any others. The Governing Body has determined to adopt the LA’s advice on charging and remissions and will ensure that any letter associated with trips and visits makes it clear that any cost is a voluntary contribution and that no parent is obliged to contribute. Also that no pupil will excluded or treated differently according to whether or not a contribution has been received from his/her parent/carer.

If a parent wishes their child to take part in a school trip or event, but is unwilling or unable to make a voluntary contribution, we do allow the child to participate fully in the trip or activity. Sometimes the school pays additional costs in order to support the visit. Parents have a right to know how each trip is funded. The school provides this information on request. The following is a list of additional activities that may be organised by the school, which require voluntary contributions from parents. These activities are known as ‘optional extras’. This list is not exhaustive:

  • visits to museums and other places of educational value;
  • sporting activities which require transport expenses;
  • outdoor adventure activities;
  • visits to the theatre;
  • school trips abroad;
  • musical events.

3. Residential visits

When the school organises a residential visit in school time or mainly school time, which is to provide education directly related to the National Curriculum, a voluntary contribution is asked for towards travel expenses and the cost of museum visits etc. whilst on the trip. However, we do make a charge to cover the costs of board and lodging. Parents who receive state benefits (as outlined in the attached guidance,page 4) are exempt.

4. Subsidies

Where appropriate, the school may approach the Parish of Holy Family Church or The Friends of St Martha’s for assistance in subsidising the cost of a trip.

5. Music tuition

All children study music as part of the normal school curriculum. We do not charge for this. There is a charge for individual or group music tuition if this is not part of the National Curriculum. In line with the attached guidance from County. The peripatetic music teachers teach individual or small group lessons. At present, a charge is made by Springwood School, who provide the tuition, for the hire of instruments. Parents in receipt of state benefits are exempt from payment. We give parents information about additional music tuition at the start of each academic year.

6. Swimming

The school organises swimming lessons for all children in Key Stage 2. These take place in school time and are part of the National Curriculum. We make no charge for this activity. We inform parents when these lessons are to take place, and we ask parents for their written permission for their child to take part in swimming lessons.

7. Lettings

The Governors of St Martha’s have decided not to let the school premises in general but have agreed to look at special requests as and when they arise. When these occasions occur the governors have agreed to adopt the Norfolk LA policy on shared use. There may be occasions when local voluntary or charity groups, Scouts, Beavers etc. may wish to use the premises for activities, fund raising etc. On these occasions the governors will leave it to the headteacher’s discretion. If there is a surplus for any single activity of more than £5, the governors will offer parents the opportunity to request a refund. Any funds below this amount will be added to the School Fund account for further educational purposes.

  • The full contribution to a trip will be refunded if a child is absent due to illness.
  • If a trip has to be cancelled parental contributions will be refunded.
  • If contributions to a trip exceed the total cost a refund will be given, if excess is over £3 per child.
  • Excess income less than £3 per child will be paid into school fund account.
  • Excess of expenditure will be funded by school